Code of Conduct

I agree to subscribe to the Code of Ethics and Conduct and specifically the following terms

Last Update: 2013-11-18

I accept the following terms of the Code of Ethics and Conduct unequivocally

The Code of Ethics and Conduct is a formal statement of the values and ethical standards that guide individuals in sport. It is a set of principles, and norms to which sports people can be held accountable when representing HwC (“Handle with Care”) at any sporting event as well as in their everyday duties. This can also be used as a point of reference in considering disciplinary affairs.

I will:

  • Have the HwC clan tag attached to my handle at all times in accordance to my team/division manager. Default format is [HwC]Nickname.
  • Speak and write proper English at all times.
  • Not use bugs, hacks, cheats and exploits of any kind for any reason at any time.
  • Not rage or rage quit during official matches.
  • Not divulge clan details such as passwords.  The sharing of log-in or user account details is strictly forbidden.
  • Not promote or encourage illegal activities such as piracy. Publicly announcing/requesting/supporting illegal activities will result in immediate expulsion from the Clan.

General Clan Rules


Entry into the Clan is by invitation only.  Any prospective player who shows an interest in playing for the Clan, should be directed to the Clan Leader or Officer who is responsible for recruitment.  It will be usual that a “trial” or “try out” will be arranged, where the prospective player will be invited to join and participate in practice and voice comms.  This will allow the Clan and the prospective player the opportunity to assess skill levels and personality compatibility.  If everything runs positively, then the Clan Leadership will vote on the application.  There may be occasions when a probation period is placed upon the new arrival, which will be reviewed after a set amount of time (this may be the case where old members are rejoining or some doubt exists over the suitability of the new member).

Players younger than 16 are required to present a written letter of consent from parents or legal guardian. A letter of consent is also required when a game ESRB ( rating (M, A) exceeds the players age.


Members are requested that they inform the Clan Leadership if they intend to leave the Clan.  Early discussion of issues with the Clan Leadership/Membership, or a consideration of inactive status, may help prevent the member from leaving.

Discipline/Clan Membership Exclusion

Where issues arise with a Clan Member or Members, particularly relating to the Clan’s Code of Conduct, it may be necessary for action to be taken.  In such cases, a Clan Leader may suspend a Clan Members involvement with the Clan, and take action to ensure the Clan’s safety and well-being.  It is likely that this will involve the removal of access to the Clan’s on-line collateral/infrastructure, and also the ability to affected Clan Member(s) to participate in official matches/tournaments.  Where possible, the affected individual(s) will be of the informed of the action taken and the reasons for the action.


Any Member who has a grievance relating to another members of the Clan should in the first instance inform a Clan Leader.  From then on, the matter will be handled using the discipline procedure given above.

Team Selection

Selection of Members to play in official matches and tournaments will be made by the Clan Leader responsible for game play and tournament participation.  Selection will be made on the criteria of skill level, participation in practice and  ability to operate as a team member.


Player are not able to play for another clan/team, if the Clan is also playing in the same tournament or another.  Although membership of other teams/clan is not prohibited, it is expected that Clan Members will be “up front” and truthful about such memberships.  Discussion with the Clan Leaders will be required to ensure that no “conflict of interest” exists. All foreign clan relations must be communicated.

Membership Fees

Payments Policy


Monthly payments are to be made before or on the last day of the month.

Quarterly and yearly payments are only to be paid in advance and not on the last period month date.

Payments are not refundable.


If monthly payments are not been paid by the or on the last day, club membership will be suspended until all outstanding fees have been paid.

If quarterly and yearly payments are not been paid after the 7th of the new period month, club membership will be suspended until payment has been made.

If fees are outstanding after 2 months then club membership will be terminated without notice.

Suspended Membership

Suspended membership will not represent the club on competition, tournaments, sponsor events, official club event and be excluded on all club commutations, announcements and sponsorship.

If membership has been suspended duo to unpaid or outstanding payments the applicant have to reapply for membership if the applicant want to join the club again. The club will only accept the application if all previous payments have been paid.


Cancellation is to be given one-month notice. Only a signed club cancellation form will be accepted.

In the event that I participate in any sport as a player, athlete or participant

I will:

  • Respect the rules and play in the spirit of the game.
  • Display high standards of behaviour that promote a positive image for the game.
  • Respect my opponents.
  • Respect the officials and their decisions.
  • Be gracious in victory and defeat and remember that winning isn’t everything.
  • Give my team mates positive inputs and feedback.
  • Compete fairly.
  • Refrain from the use of profane, insulting, harassing or otherwise offensive language or behaviour on or off the field.
  • Strive to maintain a sense of self-control and dignity at all times.
  • Thank officials and opposing teams after every game/match.
  • Remember to maintain a sense of integrity.
  • Respect the facilities/equipment.
  • Do my best to try to be a true team player.
  • Never advocate or condone the use of drugs or other banned performance enhancing substances or methods.
  • Reject corruption, drugs, racism, violence and other dangers to the sport.
  • Help others to resist corrupting pressures.
  • Denounce those who attempt to discredit the sport.
  • Honour those who defend the sport’s good reputation.
  • To the best of my ability abstain from the use of tobacco products and alcoholic beverages in public when representing my country.
  • Never provide under age participants with alcohol.
  • Participate in all team testing and satisfy all team program-testing objectives. (Drug and High Performance)
  • Communicate and co-operate with registered medical practitioners/testing centre in the diagnoses, treatment and management of medical problems and respect the concerns these medical people have when they are considering my future health and well being and when they are making decisions regarding my ability to continue to play or train.
  • Respect other athletes and official’s cultures and beliefs.

In the event that I participate in sport in an Administrative capacity

I pledge to:

  • Do my best to ensure that all athletes are given an equal opportunity to participate, regardless of gender, ability or ethnic background.
  • Discourage any sport program from becoming primarily an entertainment for the spectators.
  • Ensure that all programmes, equipment and facilities are safe and appropriate to the athletes ages and abilities.
  • Make sure that the age and maturity levels of the children are considered in program development, rule enforcement and scheduling.
  • Remember that participation is done for the athletes own sake and ensure that winning is kept in perspective.
  • Ensure that the code of ethics is distributed, understood and agreed upon by, coaches, athletes, and officials.
  • Ensure that coaches and officials are capable of promoting fair play as well as the development of good technical skills, and encourage them to become certified.
  • Promote and develop the game by sharing knowledge and experience.
  • Administer all issues relating to the sport in the best interest of the sport and not for my personal gain.
  • Educate and ensure that high standards of risk management are maintained.
  • Educate athletes to respect other cultures and beliefs.
  • Keep athletes and officials updated on protocol of other countries where they may compete.
  • Keep relevant information confidential
  • Not to misuse my position or information for my own benefit

In the event that I participate in an event in a technical capacity

I will:

  • Make sure that every athlete has a reasonable opportunity to perform to the best of his or her ability, within the limits of the rules.
  • Avoid or put an end to any situation that threatens the safety of the athletes.
  • Strive to maintain a healthy atmosphere and environment for competition.
  • Not condone/tolerate unacceptable conduct toward officials, athletes, spectators or myself.
  • Be consistent and objective in calling all infractions, regardless of my personal feelings toward a team or individual athlete.
  • Handle all conflicts firmly but with dignity.
  • Accept my role as a teacher and role model for fair play.
  • Be open to discussion and contact with the athletes before and after the game.
  • Remain open to constructive criticism and show respect and consideration for different points of view.
  • Obtain proper training and continue to upgrade my officiating skills.
  • Consistently display high personal standards and project a favourable image of the sport and officiating.
  • Uphold the international standards.
  • To the best of my ability abstain from the use of tobacco products and alcoholic beverages in public when officiating and working with officials and athletes.
  • Refrain from the use of profane, insulting, harassing or otherwise offensive language or behaviour in the conduct of my duties.
  • Never advocate or condone the use of drugs or other banned substances or methods.

In the event that I am involved in a coaching capacity

I will:

  • Treat everyone fairly within the context of his or her activity, regardless of gender, place of origin, colour, sex, religion, political belief or economic status.
  • Ensure that confidentiality of players is maintained.
  • Teach the athletes how to manage conflict and stress and use good judgement in tough situations.
  • Be generous with praise and give the team positive inputs and feedback.
  • Encourage a constructive attitude toward competitions.
  • Provide an equal opportunity for all to learn skills and further themselves.
  • Encourage individuals to continue their participation in sport.
  • Be reasonable when scheduling games and practices.
  • Teach athletes to play fairly and to respect the rules, officials and opponents.
  • Ensure that all athletes get equal instruction, support and playing time.
  • Not ridicule or yell at my athletes for making mistakes or for performing poorly.
  • Within the limits of my control I will make sure that equipment and facilities are safe and match the athlete’s ages and abilities.
  • Remember that athletes need a coach they can respect and thereby set a good example.
  • Obtain the proper training and continue to upgrade my coaching skills.
  • Refrain from public criticism of fellow coaches, athletes, officials and volunteers especially when addressing the media.
  • Communicate and co-operate with registered medical practitioners in the diagnoses, treatment and management of the athlete’s medical and psychological problems.
  • Consider the athletes future health and well being as foremost when making decisions regarding an injured athletes ability to continue playing or training.
  • Recognize and accept when to refer athletes to another coach or sport specialist, allow the athletes goals to take precedence over my personal goals.
  • At no time become intimately and/or sexually involved with any athlete.
  • Never advocate or condone the use of drugs or other banned performance enhancing substances or methods.
  • Never provide under age athletes with alcohol, or encourage its use.
  • To the best of my ability abstain from the use of tobacco products and alcoholic beverages in public when officiating and in the presence of the athletes.
  • Refrain from the use of profane, insulting, harassing or otherwise offensive language or behaviour in the conduct of my duties.
  • In the case of minors, communicate and co-operate with the athlete’s parents or legal guardians, involving them in management decisions pertaining to their child’s development.


I hereby accept the Code of Ethics and Conduct as being drawn up to hold all sports persons accountable for their actions. I shall endeavour to not only follow the formal requirements of this Code of Ethics and Conduct, but also to show its relevance in my everyday conduct

[important]Based on the Namibian Electronic Sports Association (NESA), Code of Ethics and Conduct.[/important]

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